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Regulation Number: CSL-RGB-025. Record Retention.
025.1. Retention Period:
- Certificants and licensees shall retain client records, including but not limited to intake forms, treatment notes, progress reports, and any other relevant documentation, for a minimum of five (5) years from the date of the last treatment session.
025.2. Confidentiality and Security:
- Certificants and licensees shall ensure that client records are kept confidential and secure at all times, with access restricted to authorized personnel only.
025.3. Compliance with Privacy Laws:
- Certificants and licensees shall comply with all applicable privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA), when handling and retaining client records.
025.4. Protected Health Information (PHI):
- Certificants and licensees shall take appropriate measures to protect the confidentiality of all Protected Health Information (PHI) contained within client records.
025.5. Electronic Records:
- If client records are maintained electronically, certificants and licensees shall implement security measures, including encryption and password protection, to prevent unauthorized access.
025.6. Accessibility of Records:
- Certificants and licensees shall ensure that client records are accessible to clients upon request in accordance with applicable laws and regulations.
025.7. Destruction of Records:
- Certificants and licensees shall have a secure and verifiable method for the destruction of client records at the end of the retention period to protect client confidentiality.
025.8. Reporting Breaches:
- Certificants and licensees shall promptly report any breaches of client record confidentiality to CSL Therapy and affected clients in compliance with legal requirements.
025.9. Continuous Compliance:
- CSL Therapy encourages certificants and licensees to remain current with changes in privacy laws and regulations related to record retention.
Failure to comply with this Patient Privacy/Confidentiality & Public safety regulation may result in disciplinary actions by CSL Therapy, including but not limited to certification or licensure suspension or revocation, dismissal fines, and incarceration in accordance with CSL Therapy’s disciplinary policies and procedures.
This regulation shall be effective as of [September 18, 2023] and shall remain in effect until revised or updated by CSL Therapy.
